DIGITAL CASE FILE FOR LAW FIRMS

Your client's file, organised in 5 days. Every figure linked to the document that proves it.

We take the documents as the client has them: photos, scans, PDFs, emails, spreadsheets. We turn them into a digital case file where you can find any word, follow the timeline of events and check every amount down to its receipt or invoice. The file works offline, on your firm's computer.

What it does Examples Demo Pilot FAQ

See the demoSee the demo↗ Request a pilot

Home page of a demonstration digital case file: key figures, sections and the "To check" list

IN SHORT

246files fully organised in the real case file the system was built for

5 daysworking days for a case file of up to 300 documents

Romanian OCRwith diacritics, on scans and photos

Offlineopens with a double click, no internet, no account, no server

THE PROBLEM

Documents arrive however the client can manage. Sorting them takes days.

Clients send documents however they can: 60 photos on WhatsApp, a USB stick, a bag of paper, an email with 40 attachments called "scan0003.pdf". Someone at the firm has to open them one by one, rename them, put them in order and redo the totals from the client's spreadsheet.

It takes days. And the things that matter get lost at exactly this stage: an expert report saved under a meaningless name, an invoice issued to someone other than the client, a receipt whose amount does not match the spreadsheet. Usually the other side finds them first.

WHAT IT DOES

What the digital case file does.

Problem	What the system does
Mixed formats: photos, PDF, Word, Excel, email	Brings everything into one place, with previews, no extra software
Scans and photos you cannot search	Recognises the text (OCR) in Romanian and makes it searchable; scanned PDFs get a selectable text layer
Wrong file names, duplicates, old versions	Each document is identified by its content, renamed and filed in its section; duplicates are kept apart
Nobody knows the order of events	A timeline of facts, each event linked to the document that proves it
Amounts that do not match across documents	Expenses and calculations are rebuilt from the source documents, with the formula visible and a link to each piece of evidence
Several versions of the same document	Versions side by side, with Word tracked changes and comments shown directly in the browser
Sensitive data	The file runs locally, offline; no server, account or cloud
The file keeps growing	New documents go into the folder and the file is rebuilt, with OCR only on what is new

On top of it all, the file has a "To check" page: inconsistencies, missing documents and weak points found while reading the file, each linked to the document it concerns. It is the part a lawyer reads first.

EXAMPLES

What it looks like in practice.

Fictional examples. The system was built for a real case file that we cannot show for confidentiality reasons.

Damage after a flood

The client brings 60 photos, the building association's report, three repair quotes, invoices, receipts and a long email thread with her insurer, which paid a third of the damage. The firm has to claim the difference from the upstairs neighbour. The digital case file linked every amount to its receipt or invoice and surfaced two issues before filing: an invoice issued in the husband's name and a receipt for 486.30 lei entered in the spreadsheet as 468.30 lei.

This is the case file in the demo. →

Recovering unpaid invoices

A distributor has to recover an amount built up from 180 invoices over two years, with delivery notes, email confirmations and a half-signed reconciliation. The digital case file placed invoices, delivery notes and emails on one timeline, flagged invoices with no proof of receipt and rebuilt the balance with the contractual penalties, each line with its document.

Employment dispute

An employee challenges a dismissal and claims unpaid overtime. The evidence: three years of payslips, photographed timesheets, hundreds of out-of-hours emails and two versions of the dismissal decision. The digital case file put the emails on the timeline by time of day, compared hours worked with hours paid for each month and showed the differences between the two versions of the decision.

Inheritance with old deeds

Three heirs, property deeds from 1994, land register extracts and tax receipts, many of them badly scanned. The digital case file recognised the text in the scans, with a warning wherever OCR was unreliable, built the timeline of transfers and flagged a difference in surface area between the 1994 deed and the land register extract.

DEMO

Expenses page: every line with its evidence and warnings on amounts that do not match

Fictional case file · 53 documents

Open a complete case file, exactly as a firm would receive it

Search for "uzura" or "486,30", open the neighbour's handwritten statement, check the calculation of the difference and compare the three versions of the statement of claim. The demo interface is in Romanian.

Every expense with its receipt or invoice
OCR on scans, receipts and photos
The "To check" list with the issues found
Versions of the claim, with tracked changes

Open the demo

Fictional case file: the people, companies, addresses and amounts are invented.

A handwritten statement, with the document note and the transcript marked for checking — Document note

The statement of claim with tracked changes and the lawyer's comments — Versions with changes

The case file timeline, each event linked to its documents — Timeline of facts

CONFIDENTIALITY

The data stays with your firm.

The case file runs locally, on your firm's computer, with no server and no cloud. Text recognition (OCR) runs locally. AI-assisted analysis (document notes, timeline, checks) happens only with your firm's consent, through an API under a data processing agreement, and the data is not used to train models. We work under a non-disclosure agreement and delete our working copies after handover.

Document notes and checks are AI-assisted and read by a person before handover. More on how we use AI in business workflows on our AI automation page.

FOR ARCHIVING COMPANIES

You scan. We make the scans useful.

You hand clients thousands of PDFs nobody can search. We offer a service you can sell on top of scanning: Romanian OCR, classification, document notes, a timeline and an offline archive handed to the client. You keep the client relationship, we deliver the technical part at partner pricing. If you already run a records system, we can connect to it through API integration.

Discuss a partnership

PILOT

One real case file, fully organised, in 5 working days.

Pick a case file with plenty of documents and send it to us as it is. Within 5 working days you get the digital case file, ready to use.

Included

up to 300 documents in any format: scans, photos, PDF, Word, Excel, email;
OCR, a note for every document, timeline, expenses and calculations with evidence, the "To check" list;
the offline file, delivered on the medium of your choice;
a one-hour online handover session and the update guide.

Price

7,500 lei for a case file of up to 300 documents

1,500 leifor every additional 100 documents

4,900 lei for the first 3 firmsin exchange for written feedback and permission to name you as a reference

Fully deductedif you move to implementation within 60 days

Final prices; MaxDev is not VAT registered.

The 5 days start once we have all documents and a short brief: what you are after, who the parties are, which deadlines you have. We sign a non-disclosure agreement and a data processing agreement before we receive any document.

After the pilot: we organise your other case files, or install the system at your firm so your team can build case files themselves. Separate quote.

Request a pilotRequest a pilot↗

PROCESS

How we work

A 30-minute callWhich case file you pick and what you need from it.
AgreementsNon-disclosure and data processing, signed before any document changes hands.
We receive the documentsAs they are, through the channel you choose.
We organiseOCR, classification, renaming, notes, timeline, calculations, checks.
We hand overThe file, and walk through it with you for an hour.
We deleteOur working copies, and confirm in writing.

FAQ

Questions we hear often.

Only with your consent, through an API under a data processing agreement, and the data is not used for training. Without consent we work with local OCR only and write the notes by hand (it takes longer).

Our working copies are deleted after handover and we confirm in writing. The file stays only with you.

Yes. The file opens in any modern browser, on Windows, Mac or Linux, with nothing to install.

Yes. You get the update guide. Recognising text in new documents needs a free OCR program installed on the computer; without it, new documents still appear in the file but their text is not searchable.

OCR on handwriting is weak, and we say so. Handwritten documents get a transcript in their note and are marked "check against the original".

No. We organise and check the documents; legal conclusions stay with the lawyer.

The pilot covers 300 documents. Beyond that, 1,500 lei per 100 documents. Very large files we quote separately.

Pick a case file. In 5 days it is organised.

Tell us what kind of cases you handle and how many documents the one you want to try has. Archiving companies interested in a partnership can reach us the same way.

Book a meetingBook a meeting↗ Message us on WhatsApp

or by email: contact@maxdev.ro